Shrink.pst file.Reduce the size of your mailbox and Outlook Data Files (.pst and .ost)

 

Shrink.pst file

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

How to Reduce PST File Size in MS Outlook 2010, 2013, 2016 and 2019.How to reduce the size of your PST file in Microsoft Outlook – TechRepublic

 

Sep 11,  · Starting the Compact Now process Open the Data Files tab or dialog. Outlook File-> Data File Management Outlook / / / / Office Outlook File-> Data File Management Outlook / / / / Office File-> Account Settings-> Account Settings-> tab: Data Estimated Reading Time: 3 mins. Nov 24,  · Steps to Shrink PST file without Outlook Installation Step 1. Download and run the software into your system. Step 2: Add PST. Step 3. Now, choose required Split Option such as split by size, folder, date, year, email id and category. Step 4. Then, check summary of split information and Estimated Reading Time: 3 mins. Dec 20,  · Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account .pst file), the following dialog box displays. Click “Compact Now”. Otherwise, if the selected account is an IMAP account .ost file), you will see the following dialog box. Click “Compact Now”.Author: Lori Kaufman.

 

Shrink.pst file.Reduce the size of your mailbox and Outlook Data Files (.pst and .ost) – Outlook

Dec 20,  · Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account .pst file), the following dialog box displays. Click “Compact Now”. Otherwise, if the selected account is an IMAP account .ost file), you will see the following dialog box. Click “Compact Now”.Author: Lori Kaufman. To reduce the size of your Outlook Data File .pst) or Offline Outlook Data File .ost), you can manually compact the data file. Select your version of Outlook below to see instructions on how to reduce the size of file. Newer versions Office Office Reduce your mailbox size. Dec 09,  · 3) Compress! Right click on your PST file (not the folders within it, but the main file itself as listed in the navigation pane. Then select Properties: A new window will appear, your Outlook Today window. Select Advanced, which makes your Personal Folders window appear: Choose Compact Now. Sit back and get something to drink.
 
 
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Top Solution to Shrink PST File Size in Outlook 2010, 2013, 2016, 2019
Question Info
Shrink your pst-file or ost-file after cleanup with Compact Now –
How to reduce the size of your PST file in Microsoft Outlook
Step One: Examine Your Accounts and Delete What You Don’t Need
How to Reduce the Size of Your Outlook Data File

Microsoft Outlook offers its own tools and tricks to help you shrink your PST file. Learn how to use Outlook’s built-in cleanup utility. You use Microsoft Outlook, and you rely on a PST file to store your messages, calendar appointments, and other data. Your PST file can easily mushroom in size, which can hamper Outlook’s performance and increase the potential for file corruption. You can increase that limit through a registry hack, but you’re better off trying to shrink the size instead; in order to do that, you can turn to Outlook’s built-in cleanup utility.

The Mailbox Cleanup tool tracks down messages based on certain criteria, such as age, size, and attachments, so you can view them and decide which ones to delete. After you’ve deleted a slew of messages, you can compact your PST file to compress it to its smallest size.

Your first task is to confirm the size of your PST–you can do this by tracking down the location of the file in File Explorer and checking its properties. But that number may not be accurate, according to Microsoft, as it doesn’t necessarily account for deleted files. Instead, use the Mailbox Cleanup tool to get a more reliable reading. Outlook shows you the total size of your mailbox and the size of each subfolder. Next, check out the search option for finding specific messages you might want to delete.

To track down messages older than a certain date, select the option to Find Items Older Than and enter a specific number of days up to To find messages larger than a certain size, such as those with file attachments, select the option to Find Items Larger Than and enter a specific number of kilobytes up to approximately 10MB , and click Find Figure C.

At the Advanced Find window, Outlook displays all the resulting messages that match your search criteria. Click a specific message if you want to view it.

From the search results, right-click any messages you want to remove and select Delete Figure D. You can tweak the options at the Advanced Find window to search for other types of messages in specific locations. You can click in the Look field and choose a content type other than messages, such as Appointments and Meetings, Contacts, Files in Outlook or Exchange , Notes, and Tasks.

I would limit the initial search to messages–you can always expand it to other types of content afterwards. Click Browse to choose a specific folder or folders; otherwise, the search runs across your entire mailbox Figure E. In the text fields in the Messages section, you can search for specific words in the subject field and message body. You can check the box for Where I Am and choose messages for which you’re the only one on the To line, you’re not the only one on the To line, or you’re on the CC line.

Click in the Time field and you can narrow the results to messages that were received, sent, due, expired, created, or modified over a specific period of time Figure F. You can further refine your search criteria.

Click the More Choices tab to limit the search to specific messages based on status, flag, size, and other factors Figure G. Click the Advanced tab if you need to add search criteria not available through the built-in searches.

When you’re done, click the Find Now button to run the search with the new parameters Figure H. You can review the messages that appear in your new search to delete any you don’t need. When you’ve finished deleting messages, close the Advanced Find window to return to the Mailbox Cleanup tool. You can see how much space you’ve freed up by deleting messages–simply click the button to View Deleted Items Size.

If you’re sure you don’t need any of the deleted messages, click the Empty button to purge all the deleted items Figure I. Though you may have deleted a lot of messages, your PST doesn’t automatically shrink as a result. Think of your PST as a database–you have to compact it to claim the space freed up by deleting records. To do this, close the Mailbox Cleanup window. Click the Account Settings button and select Account Settings.

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Lance Whitney is a freelance technology writer and trainer and a former IT professional. He’s the author of two tech books–one on Windows and another on LinkedIn. Microsoft Weekly Newsletter Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.

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