Step Two: Empty the Deleted Items Folder.How to reduce the size of your PST file in Microsoft Outlook – TechRepublic
Jan 17, · “If you empty your Deleted Items folder, and just leave Outlook alone for a while, sometimes a long while, it will dutifully compact and shrink your PST.” When Outlook actually deletes an email (i.e. when it does not put it in the. Dec 20, · On the Account Settings dialog box, click the “Data Files” tab. Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account .pst file), the following dialog box displays. Click “Compact Now”.Author: Lori Kaufman. Compact PST file Size after deleting the unwanted emails (method 1): A PST is a database file that grows and shrinks with every activity you take in MS Outlook. To prevent negative performance effect removes “white space” from PST file that can be used by modified and new items. AS when you permanently remove an item, it turns into “blank space”.
Shrink pst.Shrink PST File Size in Outlook , , , – Top Solution
Sep 11, · Starting the Compact Now process Open the Data Files tab or dialog. Outlook File-> Data File Management Outlook / / / / Office Outlook File-> Data File Management Outlook / / / / Office File-> Account Settings-> Account Settings-> tab: Data Estimated Reading Time: 3 mins. Click the File tab. Click Account Settings, and then click Account Settings. On the Data Files tab, click the data file that you want to compact, and then click Settings. Click Compact Now. Note: You do not have to exit Outlook after you compact an Outlook Data File .pst) file. Manage the size of your mailbox. Dec 20, · On the Account Settings dialog box, click the “Data Files” tab. Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account .pst file), the following dialog box displays. Click “Compact Now”.Author: Lori Kaufman.
Reduce the size of your mailbox and Outlook Data Files (.pst and .ost)
Step One: Examine Your Accounts and Delete What You Don’t Need
Reduce the size of your mailbox and Outlook Data Files (.pst and .ost) – Outlook
How to reduce the size of your PST file in Microsoft Outlook
Why do you need to compact your Outlook Files?
Solved – How to Reduce the size of Outlook PST file
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Click here and get The Ask Leo! I archived and deleted a bunch of email messages in Outlook, in order to reduce the size of the PST file containing them. What gives? Become a Patron of Ask Leo! You can configure Outlook to empty the recycle bin when you exit Outlook, or you can simply empty it yourself.
When Outlook actually deletes an email i. In other words that space within the PST is marked as unused, and made available for other email messages that might arrive thereafter. The space freed within the PST by emptying the recycle bin will simply get reused. Compaction is very similar to defragmenting your hard disk. If you empty your Deleted Items folder, and just leave Outlook alone for a while, sometimes a long while, it will dutifully compact and shrink your PST. And as you might guess, hit that Compact Now button.
Exactly how long will depend on the size of your PST, and how much free space there is within it. It can take quite a while for larger files.
Subscribe to Confident Computing! NOW: name your own price! You decide how much to pay — and yes, that means you can get this report completely free if you so choose. Get your copy now! I used a program to back it up one time and it was only a few megabytes in size, then at another time I ran a second backup and the file was over 50MB in size. With Seamonkey and Thunderbird, just rightclick on each folder you want to compact and chose the option from the menu.
After the longest time, in order to do a backup of the. Thanks again. Great advise. My outlook file bloated to 9GB — while I have removed some older mails to a new pst — my active pst showed 9GB while the personal folders were less than 3GB — as you may have gathered, I receive a heavy e-mail load….
Hi there. I had a huge main outlook. After i was done, I chek the folder size in my Outlook and it says my outlook. Used to work. I have a pst file that after archiving a bunch of things. Any thoughts? Never ceases to amaze me. If you want to find out how to accomplish tasks such as this one you will never find the answer by going to Microsoft for help. It takes people like Leo to give you a direct answer that does just what you asked for.
Microsoft gives you pages and pages of information that sucks up all your time reading and never leads you to the answer you need. The next step would be to create a new PST, and move all folders to it, one by one. After completing the job, you should be happy to see a huge further reduction depending on your case , but now you will have to configure all the display parameters for the different folders, including which columns are shown, group by, category list, etc.
I need to find out where this configuration data is stored, so I could copy it to the new PST, without manually redoing it. Today is april 28th. And [edited] Microsoft…. I have same issue as AML, compacting just wont work, it takes 2sec and closes.
Hi, just note — in 2 days the outlook. So some little light at tunnel end. I use Outlook with large file size. After compacting, it reports a. Better, but nowhere near what it should be with Short of exporting the database to a new.
I use MS Outlook , the present. I tried scanpst. Is there anything else i can try or use a 3rd party tool to get this right? Regards, Manish. Is it possible to defrag the pst outside of Outlook to reduce the crazy wait time? My 10G file has been cranking away for 6 hours? For all you impatient people like me : Perhaps you are frustrated by the deafening silence of the process.
If so, go to the place where your pst is stored and you will be able to see using refresh the progress of the compaction. My But you can also set Outlook to do it auto when your not using it. This feature took a 20 gig pst file to 6 took 72 hrs but worked. Hi Leo, this is great post, My. Comments violating those rules will be removed.
Comments that don’t add value will be removed, including off-topic or content-free comments, or comments that look even a little bit like spam. All comments containing links and certain keywords will be moderated before publication. I want comments to be valuable for everyone, including those who come later and take the time to read. Search Ask Leo! I’ll see you there! Slow Computer?
I’ll show you how to find it and how to delete it. Here’s a 4-step plan to managing that size and getting it back under control. Unfortunately upgrading your existing Outlook PST is not automatic, and not easy.
Leo, Thanks. My outlook file bloated to 9GB — while I have removed some older mails to a new pst — my active pst showed 9GB while the personal folders were less than 3GB — as you may have gathered, I receive a heavy e-mail load… How long does it take to compact the file? Best, Surin Reply. AML Reply. Thanks Leo Reply.
And [edited] Microsoft… Reply. Check some of the other folders that you might not use often — for example journalling, if turned on, can eat up a lot of space. Regards, Manish Reply. Leo, Is it possible to defrag the pst outside of Outlook to reduce the crazy wait time? If you mean its internal structures, then compacting is what you want. Finally, done. Thanks, Leo. Leave a reply: Before commenting please: Read the article.
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